It is time once again to gather the information required for the 2014 income tax and national insurance contributions return. To make this easier, we have compiled a list of the necessary details. Not all items apply to every taxpayer.
The Tax and Customs Administration offers the option to download (a large proportion of) the data required to complete the tax return (the so-called pre-filled tax return; abbreviated to VIA). In order to assess whether this information is correct, it is still important to gather all relevant details. The tax return must by 1 May 2015 at the latest have been submitted. To encourage as many people as possible to use the pre-filled tax return, tax returns can only be submitted electronically from 1 March 2015.
Information required for completing the 2014 income tax and national insurance contributions return
1. The invitation to file a tax return (this invitation consists of a single A4 page).
Please take particular care to ensure that the IBAN (bank account number) to which any tax refunds may be paid is correct.
2. The marriage contract (the terms of which may affect the income to be included in the tax return).
3. All annual statements of earnings (issued by the employer or benefits agency) relating to current and/or previous employment.
4. Changes to the composition of the household (marriage/starting to live together/divorce/ending cohabitation/living apart on a permanent basis/children born or adopted).
5. A statement of any additional income (for example, as a self-employed person, freelancer, artist or paid volunteer), together with copies of all supporting documents relating to this income and the expenses incurred in connection with it.
6. A statement of the maintenance received (excluding child maintenance).
7. The WOZ value of the owner-occupied property for 2014 (valuation date: 1 January 2013).
The WOZ value is usually published at the same time as the property tax assessment.
If you sold your own home and/or bought a new home in 2014:
– the notary’s statement(s) of account;
– all supporting documents relating to costs associated with the purchase and/or sale that are not included in this statement (or these statements) (closing commission, valuation costs, etc.);
– any payout from a (surrendered) endowment policy.
8. The (mortgage) interest paid in 2014 and the amount of the debt(s) as at 31 December 2014 relating to your own home. The lender usually provides an annual statement.
9. The balances of all bank accounts, both as at 1 January 2014 and as at 31 December 2014. The bank usually provides an annual statement.
10. The value of securities portfolios, both as at 1 January 2014 and as at 31 December 2014 (including green investments, socially responsible investments, venture capital investments and cultural investments, the value of which must be shown separately). The bank usually provides an annual statement.
11. The dividends received in 2014 and the dividend tax withheld on them. The bank usually provides an annual statement.
In the case of dividends originating from outside the Netherlands: a breakdown of the dividend and the withholding tax deducted by each distributing fund.
12. The balance of debts (both as at 1 January 2014 and as at 31 December 2014), other than the (mortgage) interest on the owner-occupied home referred to in section 5, together with the supporting documents.
13. The value of other assets (both as at 1 January 2014 and as at 31 December 2014), such as let property, receivables and a share in an undivided estate or Owners’ Association (VVE), together with supporting documents. For property situated abroad: a statement of the address details.
14. In the case of letting one or more properties: a statement of the basic rent in force on 1 January 2014, excluding service charges.
15. The bank statement showing the interest received or paid in 2014 in respect of outstanding gift(s) between parents and children.
16. With regard to annuity insurance policies:
– the policy (including all supplementary policy schedules and terms and conditions);
– the bank statement showing the payment of the premium;
– the statement from your pension provider showing the growth in your pension entitlements in 2013 (the so-called “factor A”).
17. Premiums paid privately in 2014 for incapacity insurance (AOV).
18. Maintenance payments made to a former partner in 2014 (excluding child maintenance), stating the name and address of the recipient of the maintenance, together with supporting documents.
19. With regard to endowment policies:
– the policy (including all supplementary policy schedules and terms and conditions);
– the figures for the value of the policies (both as at 1 January 2014 and as at 31 December 2014) provided by the insurance company in respect of these policies.
20. The (provisional) decisions on healthcare, rent and childcare allowances for 2014 and 2015.
21. All donations made in 2014 to public-benefit organisations (and regular donations to associations with at least 25 members).
22. All medical expenses paid in 2014, together with the supporting documents. Please note that only the following expenses are still deductible:
– medical and surgical care, with the exception of laser eye treatment;
– transport (when travelling by car, other than by taxi: €0.19 per kilometre);
– medicines dispensed on the prescription of a doctor;
– other assistive devices, with the exception of visual aids designed to support eyesight;
– additional family support;
– costs of a medically prescribed diet (insofar as these are included in the dietary costs table);
– extra clothes and bed linen;
– travel expenses for visiting patients (€0.19 per kilometre when travelling by car, but not by taxi).
The Tax and Customs Administration may request to inspect the original documents as proof that these costs have been incurred.
The following (among others) are not deductible:
– health insurance premiums
– spectacles, contact lenses and other aids to assist with vision;
– mobility scooters;
– wheelchairs;
– alterations to, in or around a property;
– expenses that are covered by the excess under your health insurance policy.
23. The costs of training, where this involves training for a new profession or to enable the individual to perform their current profession more effectively.
24. Contributions towards the living expenses of children under the age of 21 who are not entitled to student finance and for whom the parent is not entitled to child benefit may qualify for a tax deduction for living expenses.
PLEASE NOTE: this tax deduction was abolished with effect from 1 January 2015.
25. Any other matters and information which you believe may be relevant to the declaration.